Medical Secretary

Mission

Do you want to make a difference in the medical field? Put your skills to use to support our team in medical transcription!

In this role, you will be responsible for transforming the dictations of healthcare professionals into clear, accurate, and well-written medical documents.

Job Title

Person who assists one or more doctors or professionals or a work team in their administrative and professional functions. She prepares and enters medical records, reports, and test requests, operating protocols, or other work from written, handwritten, or dictated texts. She performs printing and ensures transmission to the relevant staff.

She may welcome users, schedule appointments, receive and transmit messages intended for the relevant staff and users. She may open mail, draft correspondence, and keep file classification up to date. She must have knowledge of medical terminology. She responds to information requests within her competence.

Available Positions

• 1 full-time position at the Gatineau hospital (English required)
• 1 full-time position at the Gatineau hospital (English required)
• 1 full-time position at the Hull hospital (English not required)

Specific Tasks

• Ensure the transcription of procedures, reports, letters, dictations, etc.
• Use various computer software such as: PS-Script, PS Vox Player, Radimage, Microsoft Office Suite.
• Respond to correspondence regarding medical records.
• Collaborate in the quality process related to the medical transcription process.
• Contribute to the creation and revision of work tools to improve the transcription process.
• Work in close collaboration (discuss, exchange, communicate, participate) with the various stakeholders involved in the transcription process (e.g., doctors, residents, department heads, employees, suppliers, IT department, etc.).
• Participate in the writing and revision of documents to ensure a smooth, specialized, and consistent service trajectory at the level of medical transcription (e.g., procedures, templates, notes, guides, directory, etc.).
• Contribute to the evolution, implementation, and maintenance of new techniques related to medical transcription (e.g., voice recognition, training program, special projects, and others).
• Non-exhaustive list of tasks.

Benefits

• Personalized orientation and integration program.
• Have the opportunity to work in a multidisciplinary team.
• Possibility of advancement and skill development.
• 4 weeks of paid annual vacation.
• 13 statutory holidays.
• 9.6 days of sick leave.
• Retirement plan (RREGOP).
• Group insurance plan.
• 24/7 employee assistance program (TELUS Health).
• Regular recognition activities.
• Exclusive corporate discounts.

Our Region

Establishing yourself in the urban area of Outaouais (Aylmer, Hull or Gatineau) means choosing a perfect balance between the city's dynamism and the beauty of nature. Let yourself be seduced by a vibrant cultural offer and outdoor activities accessible in just a few minutes. Thanks to its strategic location, this sector vibrates with a unique energy: access to public transportation, higher education institutions of quality, hundreds of kilometers of bike paths and vast green spaces. Offer yourself an exceptional lifestyle, where your passions will fully flourish.

More details: https://bit.ly/43gkxpw

Requirements

Requirements

• Hold a medical secretarial diploma (ASP).

or

• Hold a college diploma (DEC) in administrative techniques or office automation.

or

• Hold a college certificate (AEC) in administration or office work coordination.

or

• Hold a professional diploma (DEP) in secretarial work.

or

• Possess one (1) year of relevant experience in medical secretarial work in the last 5 years.

Specific Requirement

• Knowledge of the English language.*
• Only for certain positions.

Note

Please note that this posting is reserved for staff of establishments in the health and social services network (RSSS) integrated into Santé Québec as of December 1, 2024, as well as for individuals holding active student status.

Due to current hiring restrictions, only candidates meeting these criteria will be contacted as part of the selection process.

Basic Skills

• Customer-oriented approach
• Ability to work in a team
• Sense of responsibility
• Ability to adapt

Specific Skills

• Administrative and technical skills
• Being organized
• Oral and written communication
• Interpersonal communication
• Attention to detail

Selection Process

• Objective Personal Administrative Functions Exercise Test (EOPFA)
• Applied French Language Test at Work - Version B (TFAT-B)
• Microsoft Word 2010 Test
• Microsoft Excel 2010 Test
• General Medical Terminology Test
• Medical Transcription Exam - French
• English Oral Test*
• English Written Test*
• Structured Interview
• Only for certain positions.